A journey management plan is a critical tool for keeping drivers and employees safe on the road. By carefully planning routes, monitoring travel, and identifying potential hazards before they occur, organizations can reduce risks, prevent accidents, and ensure that every journey is completed safely and efficiently.
Pre-Trip Planning
A company's Journey Management Plan should be reviewed before any company-related driving tasks occur. A copy of the plan must be available at the workplace and in all company vehicles. Prior to driving in unfamiliar locations, print driving directions and read them before driving. Drivers should avoid reading directions from mobile cell phones. However, a GPS may be used, but printed directions should be kept as a backup.
Hazards
Occupational driving comes with numerous hazards, the most common of which are related to distractions, such as:
- Using a cell phone or other mobile device
- Looking away from the road
- Eating, drinking, or applying cosmetics
- And, changing radio stations or playlists
Distracted Driving
Distracted driving involves anything that can take the driver's attention away from the task of driving, no matter how briefly. This includes:
- Things that take your eyes off the road
- Activities that take your hands off the wheel
- Or, anything that takes your mind off driving
Fatigue or Drowsy Driving
When driving long distances, it’s important to take regular breaks to prevent fatigue. If you’re driving alone and struggle to stay awake, safely pull off the road to get some fresh air or take a short power nap. For late-night trips, consider stopping at a hotel to rest and start fresh the next day. When two licensed drivers are in the vehicle, alternate driving to share the workload. Always ensure drivers are well-rested before beginning their journey.
Communication and Cell Phones
Employees should share their travel plans with their supervisor or colleagues who are not traveling. This includes their destination, expected arrival time, and planned return. Cell phones may remain on to receive important calls, but if a call requires immediate attention, the driver should pull over to a safe location before answering. Drivers must never call or text while the vehicle is in motion.
Night Driving
Whenever possible, driving tasks should be scheduled during daylight hours. However, if nighttime driving cannot be avoided, there are a few safety tips to keep in mind, such as:
- Reduce speed
- Increase following distance
- Keep windshields and headlights clean
- Avoid driving when tired
- And, be aware of wildlife/animal crossing
Inclement Weather
Before starting a trip, drivers should check that weather conditions are safe for travel. Vehicles should be properly equipped to handle potential conditions such as rain, snow, or high winds. Emergency supplies, including a first aid kit, should be kept in the vehicle. Drivers can stay informed on weather conditions by consulting local forecasts or the National Weather Service.
Conclusion
A well-designed journey management plan is more than just a formality, it’s a proactive approach to keeping drivers and employees safe on the road. By planning routes, monitoring travel, staying aware of hazards, and ensuring proper rest, organizations can prevent accidents and protect lives.
